How to display and edit entries in Gravity Forms

Use the built-in Gravity Forms Entries screen if staff members will manage submissions inside WordPress. This is the simplest route and does not need another plugin.

If visitors or logged-in users must see entries on a page, search them, or edit their own submissions without dashboard access, Gravity Forms alone is not enough. You need an add-on or custom development for the front-end display, entry query, permissions, and edit form.

In WordPress, open Forms, choose the form, and open its entries. You can select a different form from the form selector, then browse the saved submissions.

Use the filter toolbar for entries such as unread, starred, spam, or trash. Hover over an entry row to view its details, mark it as read, send it to spam, or move it to the trash.

Open an entry from the entries list, review its fields, and use the entry detail screen to change the stored values. Save the entry before leaving the screen.

Be careful when editing payment, product, or integration-related fields. Changing an entry does not automatically mean that every connected service will be updated or that a payment will be recalculated. Check the relevant add-on behaviour before using entry edits as an order-management process.

For a busy form, configure the entries list so it shows the fields staff actually need. Use the column editor in the entries table to move fields between active and inactive columns, then arrange them in a practical order.

Do not expose sensitive fields just to make the list convenient. Keep private notes, payment details, uploaded documents, and personal information out of screens used by people who do not need them.

For a front-end directory or dashboard, decide whether users should see all entries, only entries they created, or entries matching a separate business rule. A common safe pattern is to filter by the entry creator and require the user to be logged in.

Do not publish a page containing an unrestricted entries query. Caching can also show one user another user's data, so exclude entry-management pages from page caching and test with separate accounts.

The manual alternative is custom development: query Gravity Forms entries, render the permitted fields, create view and edit links, verify ownership or capability before every request, and load the form with the selected entry's values. You must also handle pagination, filtering, validation, uploads, confirmations, and integration side effects.

That route is reasonable for a developer who needs a very specific application. It is not a small shortcode tweak, and a permissions mistake can disclose private submissions. For a block-based table or custom loop, Gravity Perks is the faster route: add its entries block, select the form and layout, choose the columns or fields, configure the entry query, and enable editing only for the intended users.