How to export Gravity Forms entries
Gravity Forms includes a built-in CSV export under Forms > Import/Export. Select a form, choose fields, filter by status or date, then download the file. For scheduled CSV, Excel or PDF reports, use an export add-on instead.
- 01Open the export screen
- 02Choose the fields to include
- 03Set filters and dates
- 04Download and check the CSV
- 05Fix a failed export
- 06Use the fast way for recurring reports
What you need
- Gravity Forms installed and storing entries
- Administrator or suitable WordPress access
- A spreadsheet application if you need to review the CSV
Open the export screen
In WordPress, go to Forms > Import/Export and open the Export Entries tab. Select the form whose submissions you want to download.
Gravity Forms exports entries from one selected form at a time. If you need data from several forms, repeat the process for each form and combine the files afterwards.
Choose the fields to include
Under Select Fields, tick the fields you want in the CSV. Select only the columns you need if the file will be used for reporting, mail merges or another system.
Names, addresses and other multi-input fields can produce several columns. Check the headings after downloading, particularly if you use compound fields or multi-page forms.
Set filters and dates
Use the entry status option, where available, to include active, spam or trashed entries. You can also enable conditional logic to filter by values such as payment status, entry ID or starred status.
Set a submission date range when you only need a period. Leave the date fields blank to include all matching entries. Check these filters carefully: an accidental status or date condition is a common reason an export appears to be missing submissions.
Download and check the CSV
Click Download Export File and open the resulting CSV in Excel, Numbers or Google Sheets. Confirm the number of rows, column headings and important values before deleting or sharing the file.
CSV exports may contain personal information, payment details or uploaded-file URLs. Store the file securely and remove it when you no longer need it.
Fix a failed export
If the file is empty or the download fails, first test a smaller date range and fewer fields. Gravity Forms processes exports in batches, so large exports can be affected by PHP memory, execution-time limits, JavaScript conflicts or load-balanced hosting.
Also check that WordPress can write to the Gravity Forms export folder inside wp-content/uploads/gravity_forms/export/. If CSV columns break around line breaks, tabs or carriage returns, a developer can adjust the exported value with gform_export_field_value. Custom columns can be added with gform_export_fields.
Use the fast way for recurring reports
The built-in exporter is fine for occasional CSV downloads, but it does not provide the complete workflow for recurring team reports. Gravity Forms GravityExport adds scheduled CSV, Excel and PDF exports, saved filters, export templates and shareable links.
Use it when someone needs the same filtered report every week or month, when several people need access, or when manually downloading and cleaning files has become routine.
Let Gravity Forms GravityExport do it
Scheduled CSV, Excel, and PDF exports with filters and shareable links for teams that need recurring form-data reports.
Sources
- docs.gravityforms.com /exporting-form-entries/?utm_source=openai
- docs.gravityforms.com /resolving-issues-gravity-forms-exports/?utm_source=openai
Questions
- Where does Gravity Forms export entries?
- Gravity Forms exports entries from <strong>Forms > Import/Export > Export Entries</strong> in the WordPress dashboard. Select a form, choose the fields, apply any status, conditional or date filters, and click <strong>Download Export File</strong>. The standard export is a CSV file that you can open in a spreadsheet application.
- Can Gravity Forms export only entries from a date range?
- Yes, Gravity Forms can export entries between selected submission dates. Choose the form and fields first, then set the start and end dates before downloading the CSV. Leaving the date range blank includes all entries that match the other filters, so check that no status or conditional rule is excluding records.
- Why is my Gravity Forms export empty?
- An empty Gravity Forms export is commonly caused by restrictive filters, a plugin or theme conflict, insufficient PHP memory or execution time, or an uploads folder that WordPress cannot write to. Try a smaller export, check the selected status and dates, and confirm that the Gravity Forms export folder is writable. Load-balanced hosting can also interrupt batch exports.
- Can Gravity Forms export entries automatically on a schedule?
- The standard Gravity Forms export is designed for manual CSV downloads rather than recurring report delivery. For scheduled CSV, Excel or PDF files, filtered reports and shareable links, use an export add-on such as Gravity Forms GravityExport. This is the better route when a team needs the same report repeatedly.