How to manage multi-day events on WordPress

Decide whether the event is one continuous run, such as a three-day conference, or a set of separate dates. Also decide whether one ticket covers every day or attendees can buy individual days.

Do not treat these as the same thing. A multi-day pass needs separate daily attendance records, while individual-day sales need separate products, ticket types or booking slots.

For an information-only event, create a WordPress page with the event title, start and end dates, venue, registration instructions and a day-by-day schedule. Use a table or separate lists for each date, and include the timezone beside the times.

This route is fine when people only need to read the programme or contact you to register. It does not provide ticket inventory, payment processing, attendee records, QR validation or daily check-in. If you build those parts yourself with forms, WooCommerce products and spreadsheets, staff must reconcile them manually and errors are easy to miss on a busy morning.

For paid events, create the ticket structure before entering the dates. Use one product or event when every ticket covers the whole event. Use separate products or ticket options when customers must choose individual days, workshops or sessions.

For a conference with delegate, standard and student passes, use ticket types with their own stock limits. For separate day tickets, make the access rule obvious in the product name, ticket email and checkout description.

Install an event or ticketing plugin, then enter the start and end dates and the time for each day. If every day follows the same timetable, use the plugin's shared-time option; otherwise enter each day's times separately. Add the venue, organiser contact details and the full schedule.

Check the WordPress timezone under Settings and General before publishing. Date displays and check-in behaviour can be wrong when the site timezone, venue timezone and staff devices disagree. Multi-day support commonly distinguishes consecutive days from selected non-consecutive dates, so choose the matching event type.

Decide how staff will confirm entry on each date. A manual process can use a printed attendee list or spreadsheet, but it will not automatically prevent duplicate entry or show a person's attendance history.

With a ticketing system, test one ticket on every event day and confirm that checking in on Day 2 does not incorrectly mark the attendee as checked in for all days. Train staff to select the correct day before scanning. This is a frequent failure point when several entrances use separate phones or scanners.

For a paid conference, festival or workshop, install WooCommerce, FooEvents for WooCommerce and the FooEvents Multi-day Plugin. Create an event product, enable its event settings, choose consecutive or selected days, enter the schedule and add your ticket types. The extension supports a single pass across multiple configured days with a separate check-in status for each day.

Use the FooEvents Check-ins app or its check-in tools at the venue, and run a complete test order before sales open. Important: FooEvents Multi-day is designed for passes that cover the configured days; it does not let customers choose one day from that pass. For individual day selection, create separate ticket products or use a booking system built around date and time slots.